At Lightsonic, we are committed to protecting your privacy and complying with data protection laws, including the UK General Data Protection Regulation (UK GDPR), the EU GDPR, and the Norwegian Personal Data Act. This notice explains how we collect, use, store, and protect your personal data during our recruitment process.
1. Who We Are
Lightsonic AS - Sigden 2, 6518 Kristiansund, Norway
Lightsonic Ltd - 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, UK
Email: info@lightsonic.ai
Website: www.lightsonic.ai
We are the data controller of the personal information you provide during the recruitment process.
2. What Information We Collect
We may collect and process the following personal data:
- Name, contact details (email, phone, address)
- CV, cover letter, and employment history
- Education and qualifications
- Skills and experience
- Interview notes and assessments
- References from previous employers
- Right to work documentation (e.g. passport, visa)
- Equal opportunity monitoring data
3. How We Use Your Data
We process your data for the purpose of:
- Managing your application
- Assessing your suitability for the role
- Communicating with you about your application
- Complying with legal and regulatory requirements
Our legal basis for processing this information is our legitimate interest in recruiting suitable candidates and, where applicable, your consent (e.g. for optional data or if we retain your CV for future roles).
4. Who We Share Your Data With
We may share your data with:
- Our internal hiring team
- Third-party recruitment platforms or background checking providers, under data protection agreements
- Legal or regulatory authorities where required
We do not sell or rent your personal data to third parties.
5. How We Store and Protect Your Data
Your data is stored securely. Access is limited to those who need it for recruitment purposes.
We typically retain applicant data for 6 months after the recruitment process ends. If we wish to keep your information for future opportunities, we will request your consent to do so.
6. Your Rights
You have the right to:
- Access your personal data
- Request correction of inaccurate information
- Request deletion of your data ("right to be forgotten")
- Object to or restrict processing
- Withdraw consent (where applicable)
- File a complaint with a supervisory authority (e.g. the UK ICO or Norway’s Datatilsynet)
To exercise these rights, please contact us at info@lightsonic.ai.
7. Changes to This Privacy Notice
We may update this notice from time to time. The latest version will always be available at www.lightsonic.ai/recruitment-privacy-notice.
